Executive Secretary

About

Description

Vodacom, certified as the number one Top Employer in South Africa by the Top Employer Institute 2025, is seeking an Executive Secretary to join the Strategy and Loyalty team at the Midrand Campus. The role involves managing business administration and project support functions while serving as the primary point of contact for the office. The Executive Secretary will provide comprehensive administrative, budgetary, travel, and event management support to ensure smooth operations and effective coordination across the team.

Responsibilities

• Manage real-time email prioritisation and guest reception
• Facilitate calendars, appointments, meetings, and conferences
• Review, proofread, and edit documents prepared for executive signature
• Ensure executives are well prepared for meetings
• Maintain office management systems including data management and filing
• Provide accurate minute-taking and compile documents for submissions
• Support documentation for Board agenda items and Audit Committees
• Coordinate reports requiring input from multiple departments
• Assist with OPEX and CAPEX budget administration
• Check and prepare expenditure documentation in line with policies
• Reconcile expenditure and process payments and expense reports
• Manage local and international travel logistics including visas, hotels, flights, and itineraries
• Prepare itineraries and handle forex arrangements
• Organise events, conferences, workshops, seminars, and team builds
• Arrange venues, speakers, delegates, agendas, presentations, and promotional items

Qualifications

• Matric
• Secretarial Certificate or Diploma is essential
• Minimum of three to five years of secretarial experience including project management exposure
• Advanced knowledge of Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Microsoft Project, and Internet
• Knowledge of office management practices is essential
• Experience in financial administration
• Knowledge of IT/Telecommunications environment is advantageous
• Knowledge of SAP EVO is advantageous
• Project management and project coordination experience

Application instructions:

• Click on the "Apply Now" button